UI/UX Specialist — Product Design & Figma

We are seeking a UI/UX Specialist to join our internal development team and take responsibility for translating product requirements into clear, intuitive, and visually polished user interfaces.

Position Overview

We are seeking a UI/UX Specialist to join our internal development team and take responsibility for translating product requirements into clear, intuitive, and visually polished user interfaces.

The UI/UX Specialist will work closely with the Department Head, Lead Developer, and development team throughout the application development process.

The Lead Developer will create the Product Requirements Document (PRD) based on business requirements and technical considerations. The UI/UX Specialist will then use the PRD to develop the visual design, user interface, workflows, Figma designs, prototypes, and appropriate animations or interactions needed to communicate how the finished application should look and behave.

The completed design package will then be handed off to a developer for implementation.

This position is focused primarily on product design, UI/UX, visual communication, prototyping, and user experience rather than software development. The candidate does not need to be a full-stack developer.

The ideal candidate is someone who can take a written product requirement and turn it into a design that is clear, intuitive, attractive, practical, and ready for development.

This position is primarily in-office, with some flexibility for occasional remote work. It is not intended to be a fully remote position.

Key Responsibilities

Product Design

Review and understand Product Requirements Documents (PRDs) prepared by the Lead Developer.
Work with the Department Head and Lead Developer to understand the purpose, goals, and intended users of a project.
Translate functional requirements into intuitive user experiences.
Determine how users should navigate through an application or feature.
Design screens, workflows, navigation, forms, dashboards, and other interfaces.
Identify areas where requirements may create unnecessary complexity for the user.
Ask questions and clarify requirements before beginning detailed design work.
Develop design solutions that balance usability, aesthetics, business requirements, and technical feasibility.

Figma Design

Figma will be a primary tool for this position.

Responsibilities include:

Create detailed application designs in Figma.
Develop screen layouts and complete user interfaces.
Create reusable components and design patterns.
Develop interactive prototypes.
Create responsive designs for different screen sizes where appropriate.
Organize Figma files so developers can easily understand and use them.
Maintain consistent spacing, typography, colors, components, navigation, and interaction patterns.
Provide developers with the visual information necessary to accurately implement the design.
Update designs as requirements change during development.

The goal is to provide the developer with a clear visual blueprint for the application.

Prototypes & Animations

The UI/UX Specialist may create animations, transitions, and interactive prototypes to demonstrate how the application should behave.

Responsibilities may include:

Creating interactive Figma prototypes.
Demonstrating navigation and user workflows.
Designing transitions between screens.
Demonstrating hover, click, loading, and error states.
Creating subtle animations and micro-interactions.
Communicating how interactive elements should behave.
Using animation where it improves usability or communicates functionality.

Experience with animation or motion-design tools is a plus.

Potential tools may include:

Figma
FigJam
Adobe After Effects
Lottie
Principle
ProtoPie
Framer
Other prototyping or animation tools

The candidate does not need to be an expert in every tool.

Working From the PRD

The UI/UX Specialist will work from the PRD created by the Lead Developer.

The process will generally be:

Review the PRD.
Understand the business problem and intended user.
Identify the required screens, workflows, and functionality.
Ask questions or identify ambiguities.
Develop wireframes or initial concepts.
Create the Figma design.
Develop interactive prototypes where appropriate.
Review the design with the Department Head and Lead Developer.
Refine the design based on feedback.
Prepare the final design for development.
Hand the design package off to the developer.
Work with the developer during implementation to answer design questions and clarify intended behavior.
Review the completed application to ensure the implementation matches the approved design.

Developer Handoff

A major responsibility of this position is producing designs that developers can actually build.

The UI/UX Specialist should provide:

Complete screen designs.
User flows.
Interactive prototypes where appropriate.
Component specifications.
Responsive behavior.
Interaction states.
Error and validation states.
Loading states.
Empty states.
Relevant animation or transition specifications.
Design assets.
Clear annotations when necessary.

The candidate should be comfortable working with developers and understanding that a beautiful design is only useful if it can be effectively implemented.

Collaboration With the Lead Developer

The UI/UX Specialist will work closely with the Lead Developer throughout the project.

The Lead Developer will generally own:

Technical architecture.
PRD creation.
Backend requirements.
Database requirements.
API requirements.
Technical feasibility.

The UI/UX Specialist will generally own:

User interface design.
User experience.
Screen layouts.
Navigation and workflows.
Visual design.
Figma prototypes.
Interaction design.
Design consistency.

The two roles will collaborate to ensure the final product meets both business requirements and technical requirements.

Collaboration With the Department Head

The Department Head will provide business and operational context.

The UI/UX Specialist should be able to:

Understand department-specific workflows.
Ask questions about how employees or customers currently perform tasks.
Identify opportunities to simplify workflows.
Present design concepts to department leadership.
Explain design decisions in practical terms.
Incorporate appropriate stakeholder feedback.
Balance user needs with department requirements.

The UI/UX Specialist should not simply take direction on colors and layouts. They should be able to contribute meaningful recommendations about how the user should interact with the application.

Design Systems

The UI/UX Specialist will help establish and maintain consistent design standards across applications.

Responsibilities may include:

Creating reusable Figma components.
Developing design systems.
Establishing consistent UI patterns.
Maintaining component libraries.
Standardizing forms, tables, buttons, navigation, alerts, menus, and other interface elements.
Maintaining consistent typography, spacing, colors, and visual hierarchy.
Ensuring designs across different applications feel like part of the same overall platform.

User Experience

The candidate should understand the principles of good UX and be able to apply them to business applications.

This includes:

User flows.
Navigation.
Information architecture.
Forms.
Data entry.
Dashboards.
Search.
Filtering.
Tables.
Notifications.
Error handling.
Confirmation workflows.
User feedback.
Reducing unnecessary steps.

The goal is to create applications that are easy to understand and efficient to use, even when the underlying business process is complicated.

Business & Data-Heavy Applications

Many of our applications may involve significant amounts of business, financial, operational, or analytical information.

Experience designing the following is highly desirable:

Business applications.
Administrative systems.
Dashboards.
Financial interfaces.
Data tables.
Reporting screens.
Search and filtering interfaces.
Complex forms.
Workflow applications.
Employee-facing applications.
Customer-facing applications.

The candidate should be comfortable turning complex information into an interface that is easy for the user to understand.

Responsive & Mobile Design

The UI/UX Specialist should understand how designs translate across different screen sizes.

Experience designing for the following is preferred:

Desktop.
Laptop.
Tablet.
Mobile web.
iOS.
Android.

The candidate should understand that a design may need to change rather than simply shrink when moving between desktop and mobile.

Accessibility

The candidate should understand basic accessible design principles, including:

Readability.
Appropriate contrast.
Keyboard navigation.
Clear focus states.
Accessible forms.
Logical navigation.
Appropriate typography.
Screen-reader considerations.

Accessibility should be considered during the design process.

Technical Understanding

The UI/UX Specialist does not need to be a software developer, but technical knowledge is highly beneficial.

Familiarity with the following is a plus:

HTML.
CSS.
JavaScript.
Responsive web design.
APIs.
Web applications.
Mobile applications.
Browser behavior.
Component-based development.
Front-end frameworks.

The ability to understand basic technical concepts will help the candidate create designs that are practical for the development team to implement.

Design Review & Implementation

The UI/UX Specialist will remain involved after the design is handed to the developer.

Responsibilities may include:

Answering developer questions.
Clarifying design intent.
Reviewing implemented screens.
Identifying differences between the approved design and the finished application.
Recommending corrections when appropriate.
Reviewing usability of the completed feature.
Working with the Lead Developer and developer to resolve design or implementation issues.

The role is therefore involved in the project from PRD review through final implementation, rather than ending when the Figma file is delivered.

Problem-Solving & Critical Thinking

We are looking for someone who can think beyond visual appearance.

The ideal candidate will:

Understand the problem before designing the solution.
Identify confusing workflows.
Question unnecessary complexity.
Consider multiple design approaches.
Think about edge cases.
Design for errors and unexpected situations.
Consider how users will actually interact with the application.
Balance aesthetics with functionality.
Recognize technical limitations.
Explain the reasoning behind design decisions.

We value someone who asks:

"What is the user trying to accomplish, and what is the simplest and clearest way for them to accomplish it?"

Required Qualifications

Demonstrated experience in UI/UX or product design.
Strong experience with Figma.
Ability to create professional, detailed user interface designs.
Ability to create wireframes and interactive prototypes.
Strong understanding of user experience principles.
Strong visual design skills.
Understanding of responsive design.
Strong attention to detail.
Strong communication skills.
Ability to work from written requirements and translate them into visual designs.
Ability to collaborate with developers and business stakeholders.
Ability to explain and defend design decisions.
Ability to accept and incorporate feedback.

Preferred Qualifications

Experience with any of the following is a plus:

Product design.
SaaS application design.
Business application design.
Dashboard design.
Data visualization.
Mobile application design.
Design systems.
Figma component libraries.
User research.
Usability testing.
Motion design.
Animation.
Prototyping tools.
HTML/CSS.
JavaScript.
Front-end development.
Accessibility.
Design-to-development workflows.

Education & Experience

A degree in UX/UI Design, Human-Computer Interaction, Graphic Design, Product Design, Computer Science, Web Design, or a related field is preferred but not required if the candidate has strong demonstrated ability.

Candidates may demonstrate their experience through:

Professional work.
Product design portfolios.
School projects.
Personal projects.
Freelance work.
Internships.
Design challenges.
Startup or entrepreneurial projects.

A strong portfolio is highly important for this position.

Portfolio Expectations

Candidates should be prepared to demonstrate examples of their work and explain:

What the original problem was.
Who the intended users were.
What requirements they were given.
How they approached the design.
How they developed the user flow.
Wireframes or early concepts.
The final Figma design.
Interactive prototypes.
How they handled feedback.
What changed during the project.
How the final design was implemented.
What they would improve if they redesigned the project.

We are particularly interested in seeing actual application and product designs, rather than portfolios consisting primarily of marketing websites or graphic design.

Work Style & Expectations

The ideal candidate is:

Creative but practical.
Detail-oriented.
Highly organized.
Strong in visual communication.
Strong in problem solving.
Comfortable asking questions.
Comfortable receiving feedback.
Able to work collaboratively.
Able to explain design decisions.
Comfortable working within technical limitations.
Interested in improving applications rather than simply making them look attractive.
Able to manage multiple design iterations.
Focused on creating designs that developers can successfully implement.

Work Environment

Primarily in-office.
Some occasional remote flexibility may be available.
Works closely with the Department Head and Lead Developer.
Collaborates with developers throughout the implementation process.
Works alongside the broader internal development team.
Participates in projects from requirements through final implementation.

What Success Looks Like

A successful UI/UX Specialist will:

Turn PRDs into clear and complete Figma designs.
Create intuitive user workflows.
Produce polished and professional interfaces.
Create prototypes that effectively communicate intended functionality.
Use animation and interaction design when it improves the experience.
Provide developers with clear and usable design specifications.
Reduce ambiguity during development.
Identify usability problems before development begins.
Work effectively with Department Heads and Lead Developers.
Maintain consistency across applications.
Help developers accurately implement approved designs.
Improve the overall quality and usability of the organization's applications.